RanchBooks
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Features

The ranch record, connected.

RanchBooks is designed around the way an operation actually changes over time — animals move, groups split, weights change, equipment gets sold, expenses happen and the books need to tell the same story.

01

Individual livestock

For breeding stock, registered animals, show animals and any livestock you want to manage one record at a time.

  • Tag, registry, breed, sex, age and current status
  • Sire, dam and lineage views
  • Land assignment and disposition history
  • Sales tied into ranch accounting
  • Photos and supporting documents on each animal record
  • Printable livestock reports
02

Grouped livestock inventory

Manage stockers, feeders, rope cattle and commercial lots by head count while retaining an operational history.

  • Weight checks and estimated valuation history
  • Roping use, health, feed and general activities
  • Group-specific animal expenses
  • Split and merge compatible groups
  • Move partial head counts between pastures
  • Record deaths, shrink, culls and transfers without fake sales
03

Ranch accounting

Income and expense records live beside the operational records instead of in a completely separate system.

  • Income and expense categories
  • Links to animals, groups, land and equipment
  • Customer invoices generated from livestock, crop and asset sales
  • Month, year and custom period filters
  • Previous-year comparison for the same date range
  • Printable reports and YTD dashboard totals
04

Land & pasture

Know what is owned, what is leased, what is on it and what each place can be used for.

  • Owned and leased acreage
  • Lease details and annual cost
  • Current animal and group assignments
  • Photos, maps, leases and supporting documents
  • Crop capabilities and land reports
05

Breeding & births

Track the reproductive cycle without losing the connection to individual animals and offspring.

  • Species-aware breeding-age safeguards
  • Natural exposure, AI and sire-to-pasture breeding
  • Pregnancy checks and expected due dates
  • Birth calendar and birth events from the dam record
  • Automatic offspring records, pedigree links and weaning history
06

Equipment & crops

Keep more of the ranch in one workspace.

  • Trucks, trailers, tractors and implements
  • Purchase, current value and sale records
  • Equipment photos, serial plates, manuals and repair documents
  • Hay, grain and other crop production
  • Record crop sales against harvested quantities
  • Harvest dates, units, acreage and storage notes
07

Mobile app, tasks & reminders

Install RanchBooks on a phone and keep assigned ranch work visible wherever the day takes you.

  • Installable mobile web app
  • Assign tasks to ranch users
  • Due tomorrow, due today and overdue reminders
  • Optional push notifications with direct links to tasks
08

Photos & attachments

Keep field photos and supporting paperwork with the record they actually belong to.

  • Photos and files on animal detail pages
  • Land and pasture photos, maps, leases and documentation
  • Equipment photos, manuals, serial plates and repair records
  • Secure authenticated preview and download
  • Mobile-friendly photo upload
09

Multi-user safeguards

Multiple ranch hands can use the system while RanchBooks helps reduce conflicting edits.

  • Live online presence indicator
  • Same-record viewing and editing notices
  • Revision checks on grouped livestock changes
  • Per-user workspace preferences
10

USDA cattle market values

Use the latest cached USDA AMS auction report from the market your ranch considers local to estimate current cattle value without turning a market move into accounting income.

  • Select a primary and optional alternate USDA auction market
  • Match steers, heifers, cows and bulls by class and current weight
  • Preview market value while adding individual cattle or groups
  • Automatically establish a sourced starting value when no manual value is entered
  • Use Market Quick Reference to review weight brackets, $/cwt, reported head and primary-vs-alternate pricing
  • Manual values remain available when automatic matching is not appropriate
11

Backup & portability

Your operational records can be exported as a RanchBooks JSON package and restored when needed.

  • Ranch backup and import tools
  • Daily server-side restore points
  • Manual administrator backups
  • JSON data portability
12

Customers & vendors

Keep the people and businesses your ranch buys from and sells to organized without unnecessary double entry.

  • Separate customer and vendor lists
  • Add one contact to both roles from a single form
  • Phone, email, address, website and notes
  • Searchable active/inactive contact history

See how the pieces work together.

Walk through the sample ranch workflow or create your own free 30-day RanchBooks trial.

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